Task 11 – Meetings and Public Outreach

In the course of the project, Fehr & Peers will attend and make presentations to scheduled
meetings of the Technical Advisory Committee and/or Richmond Bicycle Pedestrian Advisory
Committee that will be noticed and open to the General Public. The meetings shall include at a
minimum, training of TAC/RBPAC on Bicycle Master Plan elements and process; solicitation of
input on routes and destinations, barriers and desired improvements in coordination with the
Pedestrian Master Plan. The consultant shall also attend hearings on the master plan at the
Planning Commission and City Council.

 Kick-off Meeting: The kick-off meeting will include City of Richmond staff and Fehr &
Peers staff. It will provide the opportunity for the Fehr & Peers Team to hear Staff’s
concerns and ideas regarding the Bicycle Master Plan. We will collect from City staff all
background materials and information necessary for the Plan. We will review the scope
of work and timeline, and set dates for key deliverables and project meetings/workshops.

 First RBPAC meeting: Initial meeting with the Richmond Bicycle and Pedestrian
Advisory Committee (RBPAC) and city-wide kick-off meeting/workshop. These meetings
are intended to introduce the project to the RBPAC and the public, present preliminary
information relevant to the project (including a summary of existing conditions, summary
of relevant plans and draft policy statements) and solicit direction and broad input on
preparation of the Bicycle Master Plan. The city-wide workshop will be structured as a set
of “stations,” in order to direct and elicit input on key topic areas for preparation of the
Plan.

 Second RBPAC meeting: A second meeting with the RBPAC and another city-wide
meeting, this time to present the draft Bicycle Master Plan. The purpose of this meeting is
generally to confirm the Plan (map), identify criteria for prioritization and get feedback to
other on-going work such as the bike parking ordinance, and education and enforcement
programs. During this round, we will review the work accomplished to date, give an
overview of t
 Third RBPAC meeting: After revising the draft Bicycle Master Plan to incorporate public
input, we will present an administrative version of the finalized Plan to the RBPAC for its
approval.

 Planning Commission and City Council: Fehr & Peers will attend one meeting with the
Planning Commission and one meeting with the City Council to present the final Bicycle
Master Plan.

Fehr & Peers will be responsible for facilitating the meetings and preparing outreach materials
such as slide presentations, handouts, questionnaires and meeting notices. We will also prepare
a series of one-page progress fact sheets for uploading to the City’s website in order to keep the
public informed of the project’s progress at the conclusion of key phases. We expect that City
staff will be responsible for scheduling the time and place of meetings and for publicizing them.
Our budget assumes one round of review by City staff and response to comments. Both the
budget and schedule assume that City staff will be able to review the draft elements within one
month of receipt.

Deliverable(s): Preparation of meeting materials and attendance of a staff kick-off meeting, three
RBPAC meetings, one planning commission meeting and one city council meeting.